Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to ensure the smooth functioning of our office environment. This paid position is perfect for someone with a passion for organization, strong technical skills, and a desire to contribute to a collaborative team. An outgoing personality and event management experience is a plus.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry and maintain accurate records using spreadsheets, Word processing, and productivity software such as Microsoft Office.
• Handle calendar management and scheduling for team members, including setting appointments and coordinating events.
• Provide customer service support by responding to client inquiries promptly and professionally via phone or email.
• Perform clerical tasks such as proofreading documents, managing client communication, and supporting administrative projects.
• Post Social Media to Sites and update Website
• Skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Professional etiquette required.
• Strong organizational skills with the ability to manage multiple priorities efficiently.
• Excellent communication skills, both verbal and written; bilingual abilities are a plus.
• Experience with office management tasks including answering phones, communicating with businesses and taking detailed notes for call back.
• Strict confidentiality is a must.
• Technical proficiency in computer literacy, help with social media accounts and updating website.
• Demonstrated customer service experience with professional phone communication and front desk responsibilities.
• Ability to handle sensitive information discreetly while maintaining high levels of accuracy.
• Project management experience to schedule events
• Research skills for different projects as assigned and needed for daily operation

Join us as an Administrative Assistant to be a key contributor in creating an efficient office environment where your organizational talents shine! This role offers the chance to develop your skills in office management while being the backbone to a vibrant team dedicated to excellence.

Pay: $12.00 - $15.00 per hour

Expected hours: 20.0 per week

Work Location: In person