Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle calendar management and scheduling for team members, coordinating meetings and appointments efficiently
• Perform data entry tasks using spreadsheets and productivity software, ensuring accuracy and timely updates
• Maintain organized filing systems—both digital and physical—to support easy retrieval of documents and records
• Assist with office management tasks such as supply inventory, ordering necessary materials, and overseeing general office upkeep
• Provide customer support by responding promptly to inquiries via phone or email, offering clear information and assistance
• Support clerical functions including proofreading documents, word processing, and preparing reports or correspondence

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency
• Experience with QuickBooks or similar accounting software is a plus for handling basic financial tasks
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Strong communication skills—bilingual ability is highly desirable for client interaction and team collaboration
• Demonstrated experience in office management, data entry, filing, and clerical support roles
• Exceptional time management skills to prioritize tasks efficiently and meet deadlines
• Customer service orientation with professional phone communication skills and proper phone etiquette
• Personal assistant experience or previous front desk roles that showcase reliability and professionalism

Join us as an Administrative Assistant to be a key contributor in creating a productive, positive workplace! Your dedication to organization, communication, and technical proficiency will help us deliver outstanding support internally and externally. We value energetic professionals eager to grow their administrative expertise in a rewarding environment.

Pay: $21.76 - $26.03 per hour

Benefits:

• Flexible schedule

Work Location: In person