Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a collaborative workplace where your efforts truly make a difference.

Duties

• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette.
• Perform data entry tasks with accuracy, utilizing spreadsheets and productivity software to maintain organized records.
• Handle front desk responsibilities, greeting visitors, managing appointments, and ensuring a positive first impression.
• Support office management by coordinating supplies, maintaining filing systems, and assisting with administrative projects.
• Utilize Microsoft Office applications—including Word and Excel—to prepare documents, reports, and correspondence.
• Provide customer service support by addressing client questions via phone or email and ensuring their needs are met with professionalism.
• Assist with bookkeeping tasks using QuickBooks and process invoices or payments as needed.

Requirements

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.
• Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel) and data entry tools.
• Experience with multi-line phone systems and professional phone communication skills.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
• Demonstrated customer service experience, especially at the front desk or in client-facing roles.
• Technical proficiency in using productivity software, spreadsheets, and basic troubleshooting of office equipment.
• Personal assistant or administrative experience is highly desirable for supporting executive or team needs.

Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to excellence! Your proactive attitude and commitment to organization will help drive our success forward while providing you with valuable professional growth opportunities.

Pay: $22.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: In person