Administrative Assistant

Engineering Documentation Coordinator

Location: Berea, OH 44017
Contract: 12 months, with possible Contract-to-Hire
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Pay Rate: Up to $22.50/hr
Education: High School Diploma required; Associate's degree preferred
Interview: Hiring/interviewing ASAP
Work Environment: Physical work is not required

Position Summary

We are seeking a detail-oriented and organized Engineering Documentation Coordinator to support engineering and administrative activities. This position will be responsible for maintaining documentation, updating Excel data, working with JDE, preparing reports, supporting cost studies, and managing RFQ schedules.The ideal candidate is highly proficient with Microsoft Office, particularly Excel, and can manage multiple priorities while maintaining a high level of accuracy.

Key Responsibilities

• Review, update, and maintain Excel data and engineering documentation.
• Work within the JDE system to update paperwork and records.
• Add and maintain rework instructions based on engineering direction.
• Generate daily and weekly reports using Excel and Power BI.
• Perform data mining in JDE to support cost studies and analysis.
• Manage and maintain RFQ schedules and related documentation.
• Prepare business correspondence, reports, procedures, and other documentation.
• Organize information and maintain accurate records.
• Coordinate multiple projects and priorities while meeting deadlines.
• Learn and utilize additional software systems as required.
• Provide general administrative and engineering support as needed.

Required Qualifications

• High School Diploma or equivalent required.
• Strong Microsoft Office skills, particularly Excel, Word, PowerPoint, and Outlook.
• Strong attention to detail and organizational skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong written and verbal communication skills.
• Ability to analyze and organize data accurately.
• Ability to learn new software and systems quickly.
• 1-2 years of related administrative, engineering support, documentation, or office experience preferred.
• Experience with JDE, Power BI, or similar ERP/reporting systems is preferred.
• Background in executive administrative support or office management is a plus.

Preferred Qualifications

• Associate's degree or equivalent education from a two-year college or technical school.
• Experience supporting an engineering, manufacturing, or technical organization.
• Experience working with ERP systems such as JDE.
• Experience preparing reports and performing data analysis.
• Experience managing RFQs, schedules, or engineering documentation.

Background & Screening RequirementsThe selected candidate will be required to complete:

• Criminal background check covering the previous 7 years
• SSN verification/history
• OFAC search
• Employment verification for the last 2 employers
• MK Denial screening
• DOT drug screening; No THC

Ideal CandidateThe ideal candidate is someone who is very comfortable with Excel, highly organized, detail-oriented, and experienced with administrative or technical documentation. They should be comfortable working with large amounts of data, maintaining records, generating reports, and learning systems such as JDE and Power BI.

Pay: $22.50 per hour

Expected hours: 40.0 per week

Experience:

• JD Edwards: 1 year (Preferred)
• Data mining: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Office management: 1 year (Preferred)

Work Location: In person