Administrative Assistant

About the role

This role provides administrative and accounting support to maintain smooth office operations and facilitate accurate financial processes. You will manage front desk duties, process purchase orders through e-business portals, monitor tenders and ITQs, and coordinate administrative tasks across the organisation.

Key responsibilities

• Answer phones, respond to emails, process mail, and manage front desk duties
• Provide administrative support to the accounting department
• Monitor and check new tenders and ITQs daily on government e-business portals such as GeBIZ, Ariba, and Sesami
• Process purchase orders received through e-business portals and record order bookings in Tally software
• Maintain and update databases to ensure records are accurate and current
• Record, process, and file forms to support administrative and accounting workflows
• Respond promptly to vendor, client, and internal requests
• Coordinate administrative tasks with subtenants and liaise with JTC for operational matters
• Communicate with suppliers and customers via email and phone to support procurement and service delivery
• Manage incoming and outgoing couriers to ensure timely and secure delivery of documents and parcels

About you

• Proficient in spoken and written English to communicate effectively with internal and external stakeholders
• Proficient in Microsoft Office applications to complete administrative and reporting tasks
• Minimum O levels qualification
• Good communication and interpersonal skills to collaborate effectively within the team and with external parties
• Self-motivated with a professional attitude and high integrity
• Ability to work independently and as part of a team
• Experience in administrative or accounting support roles is preferred but motivated fresh candidates are welcome
• Availability to start work on short notice is preferred