Administrative Assistant

Hale Trailer Brake & Wheel Inc is a multi-location, full-service trailer dealership with an immediate opening at its Little Rock AR location. We are looking for a Admin to support all branch sales and rental operations. This is a great career opportunity if you enjoy a dynamic, fast paced work environment.

Hale is an industry leading, family friendly company offering a challenging and fulfilling career opportunity with an attractive work/life balance, and who offers a competitive salary, excellent medical, vision & dental benefits, paid vacation, and a matching 401k plan.

Responsibilities:

• Provide administrative support to branch sales and rental operations.
• Receive, process, and create purchase orders.
• Issuing sales transaction invoices.
• Follow up with vendors & customers for missing invoices and statements.
• Support credit and collections activities.
• Process vehicle tag and/or title applications for dealership sales.
• Maintain insurance certificates for on-rent trailers; assist with insurance claims for damaged trailers.
• Interface with the sales and rental team, as well as other branch locations as needed.
• Maintain customer, vendor, and trailer files.
• Directing feedback from customers to relevant departments.
• Supporting the sales department with other administrative tasks, if requested.
• Demonstrate excellent customer service and build strong customer relationships with existing and new customers.
• Comply with the Company’s safety program.

Requirements:

• Must have a minimum of 3 years’ experience in a fast-paced office/administrative position.
• Must be able to manage multiple priorities and adapt quickly to the changing needs and priorities of the office and customer service demands.
• Must show initiative; work independently and with others, in a fast-paced environment, to achieve accurate and timely results while maintaining your own workload.
• Must be proficient in Microsoft Office, possess intermediate computer skills and the ability to learn new applications quickly.
• Must have excellent organizational, communication and interpersonal abilities.
• Experience in a truck, trailer or heavy-duty equipment dealership is a plus.
• Familiarity with Tag and Title procedures a plus.
• Must pass a standard pre-employment drug test.