Administrative Assistant

About the role

Portmizer Philippines Corporation is looking for an Administrative Assistant to support the day-to-day operations of the HR & Administration Department. The role covers office administration, procurement, facilities, permits and compliance, fleet and company assets, travel and logistics, vendor coordination, and administrative projects.

Key responsibilities

• Maintain administrative records, reports, trackers, requests, and supporting documents.
• Monitor office and administrative supplies and coordinate replenishment.
• Prepare purchase requests and assist with supplier sourcing, quotation requests, comparisons, deliveries, and related documentation.
• Coordinate office maintenance, repairs, cleaning, pest control, air-conditioning servicing, utilities, and other facility requirements.
• Coordinate with landlords, building administration, contractors, technicians, and service providers.
• Monitor and coordinate business permits, registrations, licenses, certifications, and fire safety requirements, including inspections and required documentation.
• Maintain vehicle registration, insurance, maintenance, usage, and logbook records; coordinate related fleet requirements.
• Maintain company asset records and assist with inventory, reconciliation, accountability, and approved disposal activities.
• Arrange company travel, transportation, and other logistical requirements.
• Maintain records of company mobile lines, SIM cards, subscriptions, and renewals.

About you

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.
• 2–5 years of relevant experience in administrative support, office administration, procurement, facilities, logistics, or related functions.
• Proficient in Microsoft Office, particularly Excel and Word; Google Workspace is an advantage.
• Strong organizational, communication, documentation, and coordination skills.
• Able to manage multiple tasks and deadlines with minimal supervision.
• Detail-oriented, reliable, professional, and willing to learn.
• Willing to conduct occasional site visits, administrative errands, and field coordination.
• Willing to work on-site and support company activities as required.

About us

Portmizer Philippines Corporation is looking for an organized, proactive, dependable, and trainable individual who can manage routine administrative requirements, coordinate effectively with different stakeholders, and follow through on assigned tasks.