Administrative Assistant

The Opportunity

We are looking for a

detail-oriented and organised Admin Assistant

to support our training operations and ensure that administrative processes are handled accurately and efficiently.

Working Days:
Monday to Friday (5 working days)

Working Hours:
8:30 AM – 5:30 PM

Work Arrangement:
Full-time / Half-day options available

Location:
Sin Ming Lane

Nearest MRT:
Bright Hill MRT

Preferred Start Date:
Immediate

Job Responsibilities

1. Invoice Processing

Prepare and issue training-related invoices to clients and internal departments.

Ensure invoices are accurate and sent out in a timely manner.

Maintain proper records of invoices and related documentation.

2. Attendance & Assessment Records

Track and verify trainee attendance for each training session.

Ensure attendance records are complete and accurately maintained.

Collect, review, and record assessment results for reporting and certification purposes.

Follow up on any missing or incomplete attendance or assessment records.

3. Document Management

Scan, organise, file, and maintain physical and digital training documents.

Ensure documents are properly stored and easily accessible when required.

Maintain confidentiality and comply with company data protection policies.

4. Certificate Handling

Access training partner portals/gateways to download training certificates.

Organise and maintain certificate records.

Distribute certificates to trainees or clients as required.

Follow up on any missing or pending certificates.

5. General Administrative Support

Provide administrative support for training programmes and daily operations.

Assist with scheduling, record keeping, data entry, and correspondence.

Support the team with other administrative tasks as assigned.

Requirements

Strong attention to detail

and accuracy is essential.

Good organisational and time-management skills.

Intermediate computer skills with proficiency in

Microsoft Office

, particularly

Microsoft Excel and Word

.

Able to work independently as well as in a team.

Good communication and coordination skills.

Responsible, reliable, and willing to learn.

Immediate starters are preferred.

What We Offer

Monday to Friday, 5-day work week.

Convenient location near

Bright Hill MRT

.

Full-time and

half-day work arrangements

available.

Opportunity to gain experience in training administration and operations.

Assure Academy Pte Ltd

is a Singapore-based professional training provider specialising in workforce skills development and certification programmes designed to meet evolving industry needs.

The academy delivers

WSQ-certified courses

and hands-on training across areas such as workplace safety and health, food safety, generative AI, safety culture, and digital skills. The company partners with government funding schemes like SkillsFuture Enterprise Credit and SkillsFuture Credits to help individuals and organisations access subsidised training.

With a strong focus on practical competency and real-workplace impact, Assure Academy serves tens of thousands of learners, offering flexible schedules and expert instructors to support career advancement and organisational compliance.