Administrative Assistant

We are seeking an experienced Office Administrative Assistant with QuickBooks experience to oversee the daily operations of our office. The ideal candidate will be organized, detail-oriented, and possess excellent leadership skills to work as a team effectively.

Responsibilities:

• Right hand to President

• Maintain office services by organizing office operation procedures

• Manage vendor, client relationships

• Handle daily phone calls with customers and vendors

• Support with invoice processing picking, packaging and shipping products

• Monitor and engage with our clients daily across LinkedIn, Instagram, Facebook, and other platforms

• Track conversations and trends through social listening, flagging important insights and opportunities to broader team.

• Help assist with any marketing needs

• Product updates on web and copy writing (will teach)

• Inventory tracking

Qualifications:

• Must have Dental or Medical office experience

• Strong software, social media skills or ability to research and disseminate information to the team

• Strong organization skills

• Detail oriented IS A MUST

• Proven experience in office management or similar role

• Proven experience with QuickBooks desktop, excel, Word, LinkedIn, Instagram, Facebook, and other platforms

• Proficiency in front desk operations and customer service

• Excellent time-management skills and ability to prioritize tasks

• Excellent communication skills to interact effectively with clients, vendors, and staff

What We’re Looking For:

• Eager to learn and excited to grow with our company

• A team player who thrives in a collaborative environment

• Someone who’s proactive and willing to go the extra mile

• Strong writing and interpersonal skills with a natural, friendly tone

This position offers a competitive salary along with benefits such as paid time off, and opportunities for professional development. If you meet the qualifications above and are ready to take on a dynamic role as an Office Administrative Assistant, we encourage you to apply

Hours 9-5 Monday- Friday

Insurance

Salary negotiable

Pay: $19.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person