Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to support daily office operations with a strong focus on data entry and recordkeeping. This role is essential to keeping project files, vendor records, and administrative systems accurate and up to date. The ideal candidate is organized, comfortable with repetitive detail work, and able to juggle multiple ongoing tasks in a fast-paced construction office environment.

Key Responsibilities

Data Entry & Recordkeeping

• Accurately enter and update project invoices, vendor information, and contact records into company systems/spreadsheets
• Maintain organized digital and physical filing systems for contracts, invoices, and project documentation
• Enter and track timesheets, purchase orders, and invoices for processing
• Update and maintain subcontractor and vendor contact information
• Ensure data accuracy through regular audits and corrections

General Administrative Support

• Answer and direct phone calls, emails, and general office inquiries
• Order and maintain office supplies and equipment
• Assist other departments (project management, HR, accounting) with administrative tasks as needed

Qualifications

• High school diploma or equivalent required
• 1-2+ years of administrative or data entry experience
• Proficiency in Microsoft Office (Excel, Word, Outlook, Adobe)
• Excellent attention to detail and organizational skills
• Ability to manage multiple tasks and prioritize effectively in a deadline-driven environment
• Strong written and verbal communication skills
• Ability to maintain confidentiality with sensitive information
• Bilingual a plus

Pay: $47,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person