Administrative Assistant

Administrative Assistant
Portmizer Philippines Corporation
Work Location: Makati City, Metro Manila
Employment Type: Full-Time
Work Arrangement: On-site
Salary: ₱21,500–₱23,000 per month

JOB SUMMARY
Portmizer Philippines Corporation is looking for an Administrative Assistant to support the day-to-day operations of the HR & Administration Department.

The role covers office administration, procurement, facilities, permits and compliance, fleet and company assets, travel and logistics, vendor coordination, and administrative projects.

KEY RESPONSIBILITIES

• Maintain administrative records, reports, trackers, requests, and supporting documents.
• Monitor office and administrative supplies and coordinate replenishment.
• Prepare purchase requests and assist with supplier sourcing, quotation requests, comparisons, deliveries, and related documentation.
• Coordinate office maintenance, repairs, cleaning, pest control, air-conditioning servicing, utilities, and other facility requirements.
• Coordinate with landlords, building administration, contractors, technicians, and service providers.
• Monitor and coordinate business permits, registrations, licenses, certifications, and fire safety requirements, including inspections and required documentation.
• Maintain vehicle registration, insurance, maintenance, usage, and logbook records; coordinate related fleet requirements.
• Maintain company asset records and assist with inventory, reconciliation, accountability, and approved disposal activities.
• Arrange company travel, transportation, and other logistical requirements.
• Maintain records of company mobile lines, SIM cards, subscriptions, and renewals.
• Assist with meetings, training, company events, office relocation, inventory, and other administrative projects.
• Coordinate authorized company errands, document delivery/pick-up, and field requirements.
• Follow up pending requirements with employees, departments, suppliers, contractors, and service providers.
• Prepare administrative status updates and escalate concerns requiring approval or management action.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Office Administration, Management, or a related field.
• 2–5 years of relevant experience in administrative support, office administration, procurement, facilities, logistics, or related functions.
• Experience coordinating with suppliers, contractors, service providers, government offices, and internal departments is preferred.
• Proficient in Microsoft Office, particularly Excel and Word; Google Workspace is an advantage.
• Strong organizational, communication, documentation, and coordination skills.
• Able to manage multiple tasks and deadlines with minimal supervision.
• Detail-oriented, reliable, professional, and willing to learn.
• Preferably residing in Makati City or nearby areas.
• Willing to conduct occasional site visits, administrative errands, and field coordination.
• Willing to work on-site and support company activities as required.

WHAT WE ARE LOOKING FOR

We are looking for an organized, proactive, dependable, and trainable individual who can manage routine administrative requirements, coordinate effectively with different stakeholders, and follow through on assigned tasks.

Pay: Php21,000.00 - Php25,000.00 per month

Work Location: In person