Administrative Assistant

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.

Responsibilities

• Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.
• Gather, sort and distribute incoming and outgoing mail within the department.
• Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
• Answer telephones, route calls, and/or take messages.
• Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.
• Maintain office supplies for department; approve special office supply requests.
• Maintain department files and library including record retention program.
• Prepare and submit monthly forms, invoices, and check requests.
• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
• Provide backup support to front desk receptionist.
• Perform other related duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualifications

• Five years of Administrative Assistant/Executive Assistant experience supporting management staff in a professional office environment; or equivalent combination of education and experience
• Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy
• Excel experience highly preferred
• Confidentiality, multitasking and flexibility required
• Excellent written and verbal communication
• Strong interpersonal skills and good judgment
• Ability to work flexible hours as necessary
• Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy

Employee Benefits As a Stella-Jones employee, you will have access to excellent benefits and incentives including:

• The security of working for a company designated as an essential workplace

• Comprehensive total benefits package with 3 medical plans to choose from

• Several company-paid benefits including:

• Dental and Vision coverage

• Life insurance and Accidental Death & Dismemberment (AD&D) policies

• Long-Term Disability Coverage

• Access to a robust employee assistance program

• Competitive compensation

• Annual bonus program opportunity

• 401(k) savings plan with generous Company match (150% on the first 4% deferred)

• 2 weeks paid vacation and 9 holidays

• Career advancement opportunities

• Ability to purchase Company stock

Equal Opportunity Employer/Veterans/Disabled