Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role involves handling clerical tasks, managing schedules, and providing exceptional customer service to ensure smooth daily operations within a professional environment.

Responsibilities

• Manage front desk duties, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence
• Coordinate calendar management and schedule appointments for staff and clients
• Handle bookkeeping tasks using QuickBooks and assist with basic office bookkeeping responsibilities
• Provide customer support via phone, email, and in-person interactions, ensuring excellent phone etiquette and customer service standards
• Assist with office management duties such as supply inventory, organization of files, and general administrative support
• Support personal assistant tasks as needed, including travel arrangements or special project coordination
• Maintain confidentiality of sensitive information and ensure compliance with company policies

Skills

• Proven experience with office management, clerical work, or administrative roles
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Familiarity with QuickBooks for bookkeeping purposes is preferred
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Effective communication skills with strong phone etiquette and customer service orientation
• Bilingual abilities are a plus for supporting diverse client needs
• Experience working as a receptionist or in medical/dental office environments such as dental or medical receptionist roles is advantageous
• Ability to manage time effectively and prioritize tasks to meet deadlines
• Attention to detail for proofreading documents and maintaining accurate records

This position offers an opportunity to be an integral part of our team by providing essential administrative support that ensures operational efficiency. The successful candidate will demonstrate professionalism, adaptability, and a proactive approach to office management.

Pay: $13.00 - $15.00 per hour

Benefits:

• Paid time off

Work Location: In person