Administrative Assistant

Administrative Assistant

Overview:

Edge Landscaping, Inc. is seeking a highly organized and proactive Administrative Assistant to join our growing team of professionals. This role supports various departments, ensuring smooth operations across financial, sales, and general business affairs.

Key Responsibilities

Financial & Invoicing Support:

• Creating and sending invoices for customers.
• Monitoring contract completion and updating monthly landscape contracts.
• Entering deposits into QuickBooks and invoices into Bill.com
• Processing over-the-phone payments and handling invoicing discrepancies.

Payroll & HR Administration:

• Entering payroll hours, submitting payroll, and printing/packing checks.
• Entering mileage reimbursements and commission.
• Securing W-9s from subcontractors and sending out W-2s as needed.
• Requesting driving records for new hires.

General Business Operations:

• Monitoring office email and sorting physical mail.
• Vendor correspondence and scheduling (e.g., Culligan water, CINTAS).
• Troubleshooting phone problems and managing office inventory/supplies.
• Translating as needed.

Qualifications

• Proven experience in an administrative or assistant role.
• Familiarity with office management procedures and systems.
• Proficiency with accounting software (QuickBooks/ is a plus).
• Strong organizational and communication skills.

Compensation & Benefits

• Competitive hourly wage of $18.00 – $21.00, commensurate with experience
• Weekly payroll with Direct Deposit
• Medical, Dental, Vision, and Life Insurance options (eligibility after 90 days)
• Six (6) paid holidays and a PTO program based on years of service

Take the next step in your career with Edge Landscaping where leadership, quality, and professionalism come together. Apply today!

Salary range

• $18 - $21 per hour
• Job Type: Part-time averaging 30 hours per week

Work Location: In person

Pay: $18.00 - $21.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 1 year (Required)

Language:

• Spanish and English (Required)

Work Location: In person