Administrative Assistant

ESSENTIAL DUTIES & RESPONSIBILITIES

• Performs a wide variety of administrative duties to assist the Plant Manager in the business operations
• Assists in the preparation of agendas, presentations, and reports of various meetings and plant functions.
• Greets and assists visitors to the plant. Maintains polite and professional communication via phone, email and mail. Assists in coverage of the main phone line.
• Handles employee questions (benefits, leave of absence, EAP, etc.).
• Assists with scheduling plant meetings, which can include, but are not limited to the following: scheduling meeting space, coordinating schedules, and responsibility for meals being provided.
• Responsible for community-related events, annual Christmas party and annual company picnic. Maintain plant personnel files and other sensitive records.
• Distributes various daily, weekly, monthly and annual reports.
• Makes travel, seminar, and training arrangements for candidates and plant personnel.
• Assist in planning events as needed for all activities and sustainability initiatives. Assists plant office staff as necessary to complete daily activities and perform other duties as assigned.
• Assists with plant personnel with IT setups and requests. Updates visual boards (posters, PowerPoint, etc.) at the plant as needed, including KPI data provided by managers.
• Assists the plant with inbound and outbound mail.
• Assists Regional HR Manager and Health and Safety Manager with various activities.
• Processes payroll on a back-up basis using Kronos, as well performing weekly payroll duties.

QUALIFICATIONS

• 3-5 years of experience in an administrative role
• Proficiency with various software applications including Microsoft Excel, Word, and Outlook. Experience with Kronos is a plus.
• Must have ability to learn additional software programs, such as HRIS systems, and others
• Capacity to work in a multi-tasking, team environment, and interact with internal and external personnel to accomplish goals
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills with attention to conveying accurate and appropriate information
• Ability to use good judgment when communicating with employees and customers, and to maintain discretion and confidentiality
• Office environment; may be required to lift to 10 pounds

EDUCATION

• High school diploma required; Associate degree preferred

Pay: $48,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Admistrative Assistant: 3 years (Preferred)
• Microsoft Excel, Word, and Outlook: 3 years (Preferred)
• Kronos: 1 year (Preferred)

Work Location: In person