Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your office management skills while contributing to a collaborative and fast-paced workplace.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Coordinate calendar management and scheduling for team members, ensuring appointments, meetings, and deadlines are organized effectively.
• Perform data entry tasks using spreadsheets and productivity software such as Microsoft Office, maintaining accurate records and files.
• Handle clerical duties including filing, proofreading documents, and preparing Word processing materials to support daily operations.
• Assist with office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative workflows.
• Provide exceptional customer service by addressing client inquiries promptly and professionally, both in person and via phone or email.
• Support personal assistant functions when needed, including travel arrangements, correspondence management, and other organizational tasks.

Qualifications

• Proven experience in office administration or clerical roles with a strong background in office management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy skills.
• Familiarity with QuickBooks accounting software is a plus for handling basic bookkeeping tasks.
• Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong communication skills, including phone communication and client interaction; bilingual abilities are highly desirable.
• Experience with multi-line phone systems and office technology to ensure seamless communication flow.
• Demonstrated attention to detail in proofreading, data entry, and document preparation.
• Previous experience in customer support or front desk roles is preferred; personal assistant experience is a bonus.
• Ability to manage time effectively while prioritizing tasks to meet deadlines consistently.

Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your enthusiasm for organization combined with your technical proficiency will help us deliver outstanding service while fostering a positive work environment where everyone can succeed.

Pay: $28.00 - $35.00 per hour

Expected hours: 42.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person