Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. As the backbone of our administrative functions, you will play a key role in ensuring smooth communication, efficient data management, and exceptional customer service. If you thrive in a fast-paced environment and possess a passion for organization and multitasking, this position is perfect for you!

Responsibilities

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and bookkeeping software such as QuickBooks
• Coordinate calendar management and schedule appointments to optimize team productivity
• Support office management tasks such as filing, proofreading documents, and organizing office supplies
• Provide excellent customer support by responding to inquiries via phone or email and assisting clients with their needs
• Assist with clerical duties including word processing, document preparation, and maintaining organized filing systems
• Handle basic bookkeeping tasks, including invoicing and expense tracking, ensuring timely updates in financial software

Qualifications

• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software and spreadsheets
• Experience with QuickBooks or similar bookkeeping tools is highly desirable
• Excellent communication skills, both verbal and written, with strong phone etiquette and customer service orientation
• Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Demonstrated computer literacy, technical proficiency, and data entry skills along with clerical experience
• Prior experience as a front desk receptionist or medical receptionist is advantageous but not required

Join us to be part of an energetic team dedicated to excellence! We value proactive individuals who bring enthusiasm, professionalism, and a can-do attitude to every task. This paid position offers the chance to develop your skills while making a meaningful impact within our organization.

Pay: $19.26 - $23.37 per hour

Expected hours: 30.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan

Work Location: In person