Administrative Assistant

About us

FusionNode Inc. is a Managed Services Provider (MSP) committed to safeguarding our clients' intellectual property and privacy. Our collaborative and innovative environment fosters excellence, making FusionNode Inc. a trusted name in cybersecurity. As we continue to expand our operations in the Philippines and the US, we value teamwork, integrity, and innovation.

About the role

The Administrative Assistant is responsible for providing day-to-day administrative support to ensure the smooth and efficient operation of the office while serving as the first point of contact for visitors and guests. This role combines administrative coordination with receptionist duties, requiring strong organizational, communication, and multitasking skills.

Key responsibilities

• Provide day-to-day administrative support to ensure the efficient operation of the office
• Prepare, organize, file, and maintain physical and electronic documents, records, and reports
• Assist in scheduling meetings, appointments, and company events, including preparing meeting rooms and necessary materials
• Manage calendars, coordinate office activities, and support various administrative projects as needed
• Perform data entry and maintain accurate records, databases, and company files
• Monitor and replenish office supplies, pantry items, and other administrative inventory while coordinating procurement requests
• Coordinate with building administration, third-party vendors, and service providers regarding office maintenance, repairs, deliveries, and facility-related concerns
• Assist the HR and Operations teams with administrative tasks, onboarding documentation, employee records, and other internal requests
• Greet and welcome clients, visitors, and guests in a professional and courteous manner
• Answer and manage incoming calls, emails, and other inquiries, directing them to the appropriate personnel when necessary

About you

• Bachelor's degree in Business Administration, Office Management, or related field (preferred)
• At least 2-3 years of experience in an Administrative Assistant role
• Strong written and verbal communication
• Ability to work well under limited supervision
• Proficient in MS Office tools (Word, Excel, Outlook) and comfortable with digital communication platforms
• Highly organized, detail-oriented, and able to multitask in a fast-paced environment

How to Apply:

1. Click https://forms.cloud.microsoft/r/PTbMvKHbSC to send your application and apply for the role.

2. We will review your application and see if it’s a good fit. We will then invite you for an interview.