Administrative Assistant

Admin Assistant – Cartel Coffee Roasters

Company: Cartel Coffee Roasters L.L.C.
Location: Abu Dhabi, UAE
Employment Type: Full-time

About Cartel Coffee Roasters

Cartel Coffee Roasters is a growing specialty coffee company with multiple locations across the UAE. We are looking for a highly organized, proactive, and detail-oriented Admin Assistant to support our administrative, HR, documentation, leasing, and day-to-day business coordination requirements.

Key Responsibilities

Administrative & Documentation

• Manage and maintain company documents, records, files, and administrative databases.
• Prepare, organize, and track official documents, letters, agreements, and correspondence.
• Ensure all documentation is properly filed, updated, and easily accessible.
• Maintain trackers and follow up on pending tasks, approvals, and renewals.
• Coordinate with internal departments and external parties to ensure timely completion of administrative requirements.

Leasing & Property Administration

• Maintain records of branch leases, tenancy agreements, renewals, deposits, and related documentation.
• Track lease expiry dates, renewal requirements, payments, and supporting documents.
• Coordinate with landlords, property management companies, and relevant stakeholders.
• Assist with preparation and submission of leasing-related documentation.
• Follow up on property-related approvals, amendments, and other administrative requirements.

HR & Employee Administration

• Support day-to-day HR administrative activities.
• Maintain accurate employee records and documentation.
• Assist with onboarding and joining formalities for new employees.
• Prepare and organize offer letters, employment-related documents, and employee records.
• Assist with leave, attendance, payroll-related documentation, visa, insurance, and other employee administration.
• Ensure employee files and HR records are properly maintained and updated.

Recruitment & Hiring

• Coordinate the recruitment process from candidate sourcing to joining.
• Post vacancies on platforms such as Indeed and manage incoming applications.
• Screen and organize candidate profiles and CVs.
• Coordinate interviews, trials, and follow-ups with candidates and hiring managers.
• Maintain recruitment trackers and provide regular updates on hiring progress.
• Assist with offer preparation and onboarding coordination.

HRM Software & Systems

• Maintain and update employee information within the company's HR management system.
• Assist with employee records, leave, attendance, payroll-related information, and other HR system requirements.
• Ensure HR data is accurate, complete, and up to date.
• Support the implementation and proper use of HR software and digital processes.

Communication & Coordination

• Handle professional communication with employees, candidates, landlords, suppliers, service providers, and other external parties.
• Draft and respond to emails, letters, and official correspondence as required.
• Follow up on pending matters and ensure timely communication with relevant stakeholders.
• Coordinate between management and various departments to ensure smooth administrative operations.

Requirements

• Bachelor's degree or diploma in Business Administration, Human Resources, or a related field.
• 2–4 years of experience in administration, HR administration, or a similar role.
• Previous UAE experience is preferred.
• Strong knowledge of MS Office, particularly Excel and Word.
• Experience with HRM/HR software is highly preferred.
• Strong documentation and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong attention to detail and follow-up skills.
• Professional, reliable, and proactive approach to work.
• Previous experience in F&B, hospitality, retail, or a multi-branch organization will be an advantage.

Key Skills

Administration | HR Administration | Recruitment | Hiring | Documentation | Leasing Coordination | Employee Records | HRM Software | Communication | Microsoft Office | Excel | Follow-up & Coordination

What We Offer

• Opportunity to join a growing specialty coffee company.
• Exposure to HR, administration, recruitment, leasing, and multi-branch operations.
• Professional and collaborative working environment.
• Opportunities for growth and development within the organization.

If you are organized, proactive, and enjoy working across administration, HR, recruitment, and business coordination, we would love to hear from you.

Apply now to join the Cartel Coffee Roasters team.

Pay: AED3,000.00 - AED4,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Admin: 2 years (Required)

Work Location: In person