Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant professional setting.

Position Details

• Schedule: Monday through Friday, 8:00 a.m.–5:00 p.m. or 8:30 a.m.–5:30 p.m.
• Location: Virginia Beach office. This is an in-office position with no remote work option.
• Pay: $20–$25 per hour, depending on experience

Duties

• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette.
• Handle front desk responsibilities, greeting visitors with a friendly demeanor and ensuring they are directed appropriately.
• Maintain organized filing systems, both digital and physical, supporting data entry and document management with accuracy.
• Prepare, proofread, and format documents using Microsoft Office Suite, including Word processing and spreadsheets to support various administrative needs.
• Assist with calendar management and scheduling appointments or meetings for team members or clients, ensuring optimal time utilization.
• Support office management tasks such as ordering supplies, coordinating maintenance, and managing office equipment.
• Provide excellent customer service by responding to client inquiries via phone or email, fostering positive relationships through clear communication.
• Receive, sort, and distribute incoming mail and prepare outgoing mail.
• Support attorneys and staff with administrative tasks as needed.

Qualifications

• Proven experience in office administration or clerical roles, demonstrating strong organizational skills and attention to detail.
• Proficiency with Microsoft Office programs (Word, Excel, Outlook) and familiarity with productivity software and spreadsheets.
• Excellent computer literacy and technical proficiency in handling data entry.
• Strong phone communication skills combined with professional phone etiquette for handling multi-line phone systems confidently.
• Demonstrated ability to multitask efficiently while maintaining high levels of accuracy in typing, proofreading, and document preparation.
• Prior experience in customer support or front desk roles is highly desirable.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Personal assistant experience or calendar management skills will be considered advantageous for supporting executive-level staff.

Benefits

• Health insurance
• Dental and vision insurance
• Life insurance
• Short- and long-term disability insurance
• SIMPLE IRA retirement plan with employer contribution
• Paid time off (PTO)
• Paid holidays
• Paid sick leave
• Professional development and training opportunities
• Supportive, mission-driven team environment

Join us as an Administrative Assistant and become an essential part of our energetic team! Your dedication will help us maintain a productive workspace while delivering outstanding support that makes a real difference every day.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• We'd like you to become a Virginia notary for the firm. Virginia requires applicants to be at least 18, to live or regularly work in Virginia, to read and write English, and to have no felony conviction unless their civil rights have been restored. Can you meet these qualifications?

Education:

• High school or equivalent (Required)

Work Location: In person