Administrative Assistant

Administrative Assistant

Company: Gluska Inc

Reports To: CEO, Tamir Gluska

Position: Part-Time

Schedule: 3–4 hours per day, 5 days per week

Compensation: $20/hour

About the Role

Gluska is looking for a highly organized, proactive, trustworthy, and resourceful Administrative Assistant to provide general office and administrative support to the CEO.

The ideal candidate will be someone who can take ownership of administrative tasks, communicate professionally with a wide range of people, and make sure things get done without needing constant follow-up.

Tamir needs someone who can hear, “Please take care of this,” and take responsibility for the task from that point through completion.

The right person is a problem-solver, strong communicator, and exceptional follow-through person who enjoys keeping things organized and helping day-to-day business operations run smoothly.

Key ResponsibilitiesAdministrative & Office Support

• Track outstanding items, deadlines, and follow-ups
• Prepare meeting agendas, notes, and action items when needed
• Conduct research and gather information for business needs
• Prepare documents, spreadsheets, presentations, and other materials
• Maintain organized business files, records, and documentation
• Provide general office and administrative support as needed

Business & Professional Support

The Administrative Assistant may also help coordinate a variety of matters across Gluska's businesses and Tamir's professional activities, including:

• Tracking open projects and ensuring follow-ups happen
• Helping manage special projects as assigned

The Most Important Part of the Job: Follow-Through

This role is built around ownership.

When Tamir gives you a task, the expectation is that you will:

• Understand what needs to be done
• Figure out the appropriate next steps
• Take action without waiting to be reminded
• Communicate with the appropriate people
• Follow up until the matter is resolved
• Keep Tamir informed of important developments
• Confirm when the task is complete

You should be comfortable working independently and figuring things out..

Qualifications

The ideal candidate will have:

• Previous Administrative Assistant, Office Assistant, Executive Assistant, or similar experience
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Excellent attention to detail
• Strong follow-through and accountability
• The ability to manage multiple priorities
• A proactive, can-do attitude
• The ability to work independently with minimal supervision
• Strong judgment and discretion
• Comfort communicating with executives, attorneys, vendors, employees, and professional service providers
• Strong computer and technology skills
• Experience with Google Workspace, email, calendars, spreadsheets, and online systems

Preferred Qualifications

• Experience supporting a CEO, entrepreneur, executive, or business owner
• Experience providing office or administrative support
• Experience coordinating business travel, meetings, or events
• Experience working with attorneys, insurance companies, financial institutions, or property-related matters
• Strong Google Workspace skills

Schedule & Compensation

• Part-time position
• 3–4 hours per day
• 5 days per week
• Schedule coordinated with the CEO
• $20/hour
• Potential for additional hours or expanded responsibilities as the relationship develops

Who We're Looking For

We're looking for someone who is smart, organized, trustworthy, resourceful, and highly dependable.

You should be the type of person who naturally keeps track of details, remembers what needs to happen, follows up when others don't, and takes pride in getting things done.

If you are someone who can be trusted to take a task from “I need this handled” to “It's done,” you may be an excellent fit for this role.

This is an opportunity to work closely with the CEO of a growing company in a position where initiative, judgment, discretion, and reliability truly matter.

Pay: From $20.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Flexible schedule

Work Location: In person