Administrative Assistant

About Us:

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes. ZenaTech serves over 100 enterprise software customers in law enforcement, government, and industrial sectors, with drones used in agriculture, defense, and logistics industries. The company has offices in North America, Europe, and the UAE.

This position is in office 5 days a week in our office located in Spokane, WA.

Position Summary:

We are seeking an enthusiastic and organized Administrative Assistant to join our Spokane office. This opportunity is ideal for a recent graduate beginning their career in business administration or office operations. This role is strictly focused on administrative and office support functions. You will support daily office operations through coordination, logistics, and general administrative tasks.

Key Responsibilities:

Purchasing & Office Support

• Assist in ordering office supplies and requested items
• Track deliveries and follow up with vendors
• Support invoice processing and maintain purchase records

Shipping & Coordination

• Track shipments and assist with delivery coordination

IT, Equipment & Inventory

• Help set up workstations for employees
• Maintain inventory of office and IT supplies
• Update asset tracking systems
• Escalate technical issues when needed

Office Operations

• Maintain seating plans and office records
• Support directory updates
• Assist with access cards and building coordination
• Manage meeting room bookings and calendars
• Greet visitors and provide front desk support

Vendors & Facilities

• Assist in coordinating vendors and office upkeep

General Administrative Duties

• Perform data entry, filing, and document organization
• Proofread documents and communications
• Use Microsoft Office and Google Workspace
• Support meeting logistics

Qualifications:

• Recent graduate (or up to 2 years experience) in Business/Office Administration or related field is a plus
• Ability to work independently and in a team
• Strong work ethic and eagerness to learn
• Reception or front desk exposure (Asset)
• Inventory or office coordination experience
• Familiarity with tools like Teams Calendar, Asana, or Monday.com (Asset)