Administrative Assistant

Position Overview

The Administrative Assistant provides administrative, document control, and other support to ensure efficient office operations. This position is responsible for maintaining electronic & physical records, supporting customer documentation requests and providing general administrative support to management & staff.

Key Responsibilities

Document Control & Records Management

• Scan, organize, and maintain electronic records within the company’s cloud-based filing system.
• Maintain and organize physical files and records in accordance with company retention requirements.
• Ensure documents are accurately filed and easily retrievable.
• Support document retention and archiving activities.
• Scan shipping packets for retention and customer delivery.

Office Administration

• Order and maintain office, kitchen, facility, and vending supplies.
• Assist with reception and general office support duties as required.
• Support Managers with administrative tasks, reports and special projects as needed.

Accounting Support

• Assist the Accounting & HR Administrator with matching invoices, packing slips, and purchase orders.
• Assist with administrative functions related to accounts payable and accounts receivable.

Qualifications

• High school diploma or equivalent required.
• Prior administrative, office support or accounting support experience preferred.

Knowledge, Skill, and Abilities

• Strong organizational and document management skills.
• Proficiency in Microsoft Office
• Ability to learn company software and cloud-based filing systems.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to prioritize and manage multiple responsibilities.

Available Benefits

• Paid Time Off
• Paid Holidays
• 401(k) with Matching
• Individual Coverage HRA
• Supplemental Insurance
• Paid Parental Leave