Administrative Assistant

Administrative Assistant / Office Manager – Real Estate & Property Management

Job Type: Part-Time
Schedule: Flexible
Location: In Office

About the Position

We are a growing real estate and property management company looking for a dependable, organized, and proactive Administrative Assistant / Office Manager to help manage the day-to-day operations of our office.

This is not just a receptionist position. We are looking for someone who can take ownership of important administrative tasks, assist with basic accounting and bookkeeping, help keep our properties and transactions organized, and make sure things don't fall through the cracks.

The right person will be comfortable handling a variety of responsibilities and will become an important part of keeping our business organized and running efficiently.

Responsibilities

• Manage day-to-day office operations and administrative tasks
• Answer and direct phone calls, emails, and other correspondence
• Maintain organized digital and physical files
• Assist with bookkeeping, expense tracking, invoices, receipts, and account reconciliation
• Enter and maintain accurate financial and property records
• Assist with accounts payable and accounts receivable
• Coordinate with tenants, vendors, contractors, real estate agents, and other parties
• Help manage property management paperwork, leases, notices, and tenant records
• Track rent payments, invoices, bills, utilities, and property-related expenses
• Assist with real estate transactions and maintain organized property files
• Schedule appointments, inspections, contractors, and other property-related work
• Prepare documents, spreadsheets, reports, and correspondence
• Keep track of deadlines and follow up on outstanding tasks
• Order office supplies and help maintain an organized office
• Assist ownership and other team members with miscellaneous administrative projects
• Identify problems, follow up on them, and help make sure important tasks get completed

Qualifications

• Strong organizational skills and attention to detail
• Dependable and able to manage responsibilities without constant supervision
• Good written and verbal communication skills
• Comfortable working with numbers and financial information
• Proficient with computers, email, spreadsheets, and Microsoft Office or Google Workspace
• Ability to learn new software and systems quickly
• Able to prioritize multiple tasks in a fast-paced environment
• Professional when communicating with tenants, customers, vendors, and team members
• Willing to take initiative and solve problems instead of waiting to be told what to do

Preferred Experience

Experience in any of the following is a plus, but not necessarily required:

• Administrative or office management
• Bookkeeping or accounting
• QuickBooks
• Real estate
• Property management
• Accounts payable/accounts receivable
• Construction or contractor coordination

What We're Looking For

The ideal candidate is someone who is organized, trustworthy, detail-oriented, and takes ownership of their work. We need someone who can be given a task or responsibility and be trusted to follow it through to completion.

Because this position will have access to financial information, tenant information, contracts, and other important business records, reliability and discretion are extremely important.

If you enjoy keeping things organized, solving problems, working with numbers, and being the person who helps keep an office running smoothly, we'd like to hear from you.

To Apply

Please submit your resume along with a brief description of your administrative, accounting/bookkeeping, real estate, or property management experience.

Pay: $15.00 - $25.00 per hour

Expected hours: 10.0 – 30.0 per week

Benefits:

• Flexible schedule

Work Location: In person