Administrative Assistant

Administrative Assistant – Customs (Malaysia)

Job DescriptionProvide administrative and documentation support for customs clearance and import/export operations, ensuring records and submissions are accurate and completed on time.

Responsibilities:

Prepare and organise customs declarations, invoices, packing lists, permits, and shipping documents.

Enter shipment details into company systems and maintain accurate customs and logistics records.

Coordinate with freight forwarders, customs brokers, transporters, suppliers, and internal teams.

Track shipments and follow up on customs clearance, inspections, duties, and delivery status.

Assist with permit applications and supporting documents for relevant Malaysian authorities, where required.

Check documents for completeness and flag discrepancies for correction.

File records and support audits or customs compliance reviews.

Handle general administrative tasks, correspondence, and data entry.

Requirements:

A diploma in business, logistics, or supply chain is an advantage.

Experience in administration, logistics, shipping, or customs is preferred.

Familiarity with import/export documentation and Malaysian customs procedures is an advantage.

Basic computer skills, especially Microsoft Office and data-entry systems.

Good communication, organisation, and attention to detail.

Able to work with deadlines and coordinate with multiple parties.

Pay: RM1,800.00 - RM2,000.00 per month

Benefits:

• Free parking

Work Location: In person