Administrative Assistant

Overview:
The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.

Responsibilities:
GENERAL OFFICE CLERK / RECEPTION / SECRETARY

REPORTS TO: DIRECTOR OF NURSING

POSITION QUALIFICATIONS:

• High school graduate or equivalent
• Knowledge of and willingness to learn basic office procedures and use of equipment
• Willing to learn basic skills required for specific duties

DUTUES:

• Maintain confidentiality regarding all agency records
• Maintain office filing systems, Files all documents appropriately
• Answers multiple phone lines politely with professionalism and transfers or relays messages to appropriate

person/department

• Responsible for keeping copies of all documents stocked
• Responsible for preparing new admission packets and new employee application packets
• Prepare new client charts, i.e. print and label
• Scan appropriate pages from new client charts into generations and distribute appropriate copies of documents

to office staff and RN supervisor

• Gathers, collates and distributes incoming mail as needed
• Organizes files and supplies
• Assists with inventory and ordering of office supplies. Organizes and put away all delivered office supplies
• General housekeeping duties as requested
• Copy, print and track caregiver in-services for the year
• Address and send birthday cards and sympathy cards monthly for care givers and clients
• Greet everyone that comes in the door politely with professionalism
• Break down, file and audit discharged clients charts
• Assist HR with needs as necessary (ex. Assist new employee applicant with application process)
• Bag and maintain stock of gloves for caregivers
• Other duties as assigned by the Director of nursing/Administrator

Qualifications:
High School Diploma or equivalent

1 year experience in an office environment, preferably in a human services field

Proficiency with computer applications and productivity software

Attention to detail and professionalism in the workplace

Occasional travel may be required