Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support for staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, ready to handle diverse administrative tasks with enthusiasm and professionalism. This paid position offers a fantastic opportunity to develop your office management expertise while contributing to a vibrant team.

Responsibilities

• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette.
• Provide exceptional customer service by assisting visitors, clients, and team members at the front desk with a friendly demeanor.
• Handle calendar management and scheduling for meetings, appointments, and events using productivity software such as Microsoft Office and digital calendar tools.
• Perform data entry and maintain accurate records using spreadsheets, Word processing, and other office management software.
• Support office operations by organizing files, proofreading documents, and managing correspondence with strong attention to detail.
• Utilize software for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping.
• Assist with clerical duties such as photocopying, mailing, and maintaining office supplies to ensure a well-organized workspace.

Experience

• Proven office management or administrative experience demonstrating strong organizational skills and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with computer literacy in various productivity software.
• Experience with data entry, spreadsheets, and document proofreading to ensure accuracy and clarity.
• Familiarity with multi-line phone systems and front desk customer service roles.
• Previous experience with QuickBooks or similar accounting software is a plus.
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.

Join us in creating an energetic workplace where your organizational talents shine! Your dedication will help streamline operations while providing outstanding support that keeps our office running smoothly every day.

Pay: $22.00 - $30.52 per hour

Expected hours: 30.0 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person