Administrative Assistant

Schedule: M-F 8:30am to 5:30pm (after hours on as-needed basis)

Travel as needed (locations listed on company website)

About Us:
Cleveland Dental Institute is dedicated to delivering exceptional dental care with state-of-the-art technology and a patient-focused approach. We value teamwork, professionalism, and innovation. We're seeking an organized, proactive, and detail-oriented Executive Assistant to support our leadership team and contribute to our mission of providing outstanding oral health care.

Position Overview:
The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operations and effective communication across the organization. This role requires exceptional organizational skills, discretion, and a customer-first mindset to handle sensitive information and critical tasks.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments for the executive team.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle travel arrangements, including booking flights, accommodations, and transportation.
• Serve as the primary point of contact for internal and external communications on behalf of the executive team.
• Screen and prioritize emails, calls, and requests to ensure timely responses.
• Organize and maintain executive files, records, and databases.
• Assist in planning and coordinating events, board meetings, and team activities.
• Monitor deadlines and follow up on pending matters.
• Anticipate the needs of the executive team and proactively resolve issues.
• Handle confidential and sensitive information with professionalism and discretion.

Qualifications:

Education: Bachelor’s degree in business administration, communications, or a related field preferred.

Experience: Minimum of 3 years of experience as an executive assistant, office manager, or similar role. Previous experience in a dental or healthcare setting is a plus.

Skills:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Exceptional organizational skills with attention to detail.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.

Key Attributes:

• A professional, approachable demeanor.
• Problem-solving and critical-thinking abilities.
• Commitment to the Cleveland Dental Institute’s mission and values.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and supportive team environment.

Equal Employment Opportunity Statement

Cleveland Dental Institute is an Equal Opportunity Employer and complies with all applicable federal and Ohio employment laws. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, military or veteran status, ancestry, or any other status protected under federal, state, or local law.

Cleveland Dental Institute complies with the Ohio Civil Rights Act, the Americans with Disabilities Act (ADA), and applicable wage and hour laws. Reasonable accommodations are available for qualified individuals with disabilities throughout the hiring process and during employment.

This employer participates in E-Verify.

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

https://www.e-verify.gov/sites/default/files/everify/posters/IER\_RightToWorkPoster%20Eng\_Es.pdf

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• What is your pay expectation?
• Do you have availability outside of traditional working hours, as needed?

Work Location: In person