Administrative Assistant

Job Summary
Lakefront Legacy, LLC is seeking a dependable, detail-oriented Administrative Assistant to support the daily operations of The Lakefront at Scottsdale, a mixed-use office, retail, and restaurant property in the McCormick Ranch area. This position is the first point of contact for tenants, vendors, and visitors, and keeps the property office organized and running smoothly. Prior office experience is required. Experience in real estate or property management is a plus.

Duties

• Respond to tenant, vendor, and visitor inquiries by phone and email in a professional and timely manner
• Prepare, edit, and format letters, notices, and other documents
• Create, update, and maintain spreadsheets that track data and support reporting
• Use Microsoft Office (Word, Excel, PowerPoint) to complete daily tasks efficiently
• Perform general office duties including filing, data entry, and document management
• Schedule meetings, prepare agendas, and coordinate appointments
• Maintain organized records of correspondence, reports, and administrative documents
• Support the property manager with tenant requests and vendor coordination
• Assist with lease and insurance file upkeep
• Assist team members with technical issues related to office equipment and software

Qualifications

• Proven experience in an office environment or similar administrative role
• Strong proficiency in Microsoft Word, Excel, and PowerPoint
• Excellent computer skills and the ability to learn new software quickly
• Clear, professional communication skills for working with tenants, vendors, and team members
• Ability to multitask and prioritize in a fast-paced setting
• Attention to detail and a high level of accuracy in documents and data
• Comfort with office equipment and productivity tools

A Plus

• Experience in real estate, commercial property management, or lease administration
• Experience with Yardi Breeze property management and accounting software
• Familiarity with work order systems or tenant billing

Schedule: Full time, Monday through Friday, in person at The Lakefront at Scottsdale

This position offers an engaging opportunity for an organized, proactive individual who wants to contribute to a professional team and gain hands-on experience in commercial property management.

Pay: $23.00 - $24.00 per hour

Benefits:

• 401(k)
• Health insurance
• Health savings account

Work Location: In person