Administrative Assistant

Job Summary:

We are looking for a meticulous Administrative Assistant to become an integral part of our small team in Stoughton, WI, comprised of just five dedicated employees. The ideal candidate will play a key role in providing administrative support and ensuring the smooth operation of our office.

Responsibilities:

• Perform data entry, manage calendars, and coordinate various office activities.
• Answer and direct phone calls, address inquiries, and provide essential information.
• Assist in planning and coordinating events.
• Oversee inventory management for both the warehouse and office.
• Handle incoming and outgoing correspondence effectively.
• Support customer service initiatives and engage with clients in a professional manner.
• Run errands as needed.
• Help manage promotional booths at trade shows.
• Create and schedule social media posts.
• Organize and manage the calendars of all staff, including job scheduling.
• Assist the owners with a variety of tasks.
• Maintain a clean and organized office and warehouse environment.
• Contribute to quality control processes.
• Design mock-ups for client projects.

Skills:

• Proficient in computerized systems for data entry and record-keeping.
• Strong customer service orientation.
• Familiarity with Google Workspace and Excel for document management and collaboration.
• Ability to efficiently manage calendars and schedule appointments.
• Experience with phone systems, including handling multiple lines.
• Excellent organizational skills and attention to detail.
• Prior experience in clerical duties such as filing, copying, and scanning.
• Knowledge of office procedures and basic accounting principles.

This position offers the chance to thrive in a dynamic office setting where your contributions will be recognized and valued. If you are a proactive individual with outstanding communication skills and a passion for administrative support, we warmly invite you to apply.

Job Type: Full-time

Pay: From $23.00 per hour

Benefits:

• 401(k) matching
• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: In person