Administrative Assistant

General Position Description:
Assists the Director of Development with new donor acquisition, existing donor cultivation, project fundraising, project grant research and proposals, volunteer recruitment and coordination, special events, community awareness promotions and gift-in-kind acquisitions. This position reports directly to the Director of Development.

Qualifications:

• Faith in Jesus Christ and strong commitment to a sound local church;
• High moral integrity;
• Self-motivated with a strong work ethic;
• Works well independently and with a team;
• Project oriented and sees tasks through to completion;
• Excellent people skills;
• Strong communication skills/telephone skills;
• Computer experience required (MS Office, Outlook, etc.).

Specific Areas of Responsibility:
A. Donor Acquisition/Cultivation/Management: Help plan and schedule the creation, production and implementation of donor acquisition direct mail campaigns (yearly), donor/lapsed donor cultivation appeal letters or newsletters mailings (monthly), large gift donor thank you cards/letters (weekly), required merchandise receipts/tax forms and donor acquisition/cultivation phone calls or visits as assigned by the Director of Development. Assist the Business Manager or Executive Director as needed with the contributions database management.

B. Foundation Grants: Identify potential foundation grant opportunities through personal research or as assigned by the Director of Development via the internet or written publications. Attend or schedule approved staff to attend required grantmaker application seminars. Schedule and track the grant writing process to ensure timely submission. Assemble or obtain all grant proposal non-narrative items needed to complete the proposal package. Once the grant proposal is complete make sure it is mailed or hand delivered on time. Schedule and write any funders required follow-up reports for all successful grant proposals. Schedule and attend all grantmaker public award presentations as required. Write and submit small project grants as assigned by the Director of Development.

C. Ministry Volunteer Recruitment/Coordination: Recruit, schedule and supervise volunteers to assist with monthly/yearly donor acquisition/cultivation mailings. Assist with the solicitation of project volunteers as needed and assigned by the Director of Development. Recruit volunteers as needed for holiday or other special events. Document and maintain current volunteer opportunities/projects
through contact with ministry directors. Assist the Director of Development in the solicitation, scheduling and coordination of ministry campus tours. Schedule projects for court-ordered community service volunteers as needed.

D. Other Duties: Other duties as assigned by the Director of Development.

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Employee discount
• Paid time off

Work Location: In person