Administrative Assistant

We are seeking a proactive, highly organized, and discrete Administrative Assistant to serve as the operational heartbeat of our firm. This dual-purpose role requires a professional who can seamlessly transition between high-level executive support for our partners and the day-to-day management of firm operations. You will be responsible for ensuring the office runs like a well-oiled machine while acting as a gatekeeper and strategic partner to firm leadership.

Key Responsibilities

Executive Support

• Calendar & Gatekeeping: Manage complex calendars for partners, prioritizing meetings, court dates, and client consultations.
• Communication: Draft, proofread, and format legal correspondence, memos, and reports with high attention to detail.
• Travel & Logistics: Coordinate travel arrangements and prepare detailed itineraries for out-of-state depositions or conferences.
• Client Relations: Serve as the primary point of contact for high-profile clients, ensuring a white-glove experience from initial contact to matter resolution.
• Others: Other tasks to be assigned by the Supervising Partner.

Office Operations

• Facility Management: Oversee office vendors (IT, janitorial, maintenance) and manage the procurement of all office supplies and equipment.
• Financial Administration: Assist with basic bookkeeping, processing invoices, tracking billable hours, and coordinating with the firm’s accountant.
• HR & Onboarding: Manage the recruitment process for support staff and lead the onboarding/offboarding process for new associates and clerks.
• Compliance: Maintain firm records, ensure filing systems (digital and physical) are up to date, and monitor the firm's adherence to local court rules and deadlines.

Qualifications & Skills

• Experience: 6+ months s of administrative experience, experience in a legal environment is a plus but not required.
• Tech Savvy: Proficiency in Microsoft Office 365 and legal practice management software (e.g., Clio, MyCase, or Smokeball).
• Discretion: An ironclad understanding of attorney-client privilege and the ability to handle sensitive information.
• Adaptability: The ability to "pivot" when a filing deadline shifts or an emergency hearing arises.
• Education: Bachelor’s degree preferred, or equivalent professional experience.

Pay: Php18,000.00 - Php20,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person