Administrative Assistant

DUTIES AND RESPOSIBILITIES:

I. Administrative Assistance

• Handle day-to-day office tasks such as managing calendars, scheduling meetings and coordinating events
• Prepare and maintain office documents, correspondence and records, ensuring they are organized and up to date
• Serve as point of contact for internal and external communication, including handling phone calls, emails and inquiries
• Input and update data in various administrative systems, maintaining accuracy and confidentiality
• Manage the timely filing, renewal, and tracking of official government permits and statutory requirements to ensure uninterrupted business operation

II. Customer Service Management

• Handles customer inquiries, provide information about products or services and address any issues or concerns they may have
• Gather and document customer feedback and relay it to relevant departments for improvement

III. CBU Documentation Preparation

• Prepare and manage all necessary documentation related to CBU's including conduction stickers, delivery inspection sheet and hanger tags
• Ensure that all CBU documents meets regulatory requirements and are accurate and complete for submission
• Coordinate a booking arrangement and delivery schedules with trucking company

IV. Inventory and Order Management

• Regularly update inventory records to reflect current stock levels and changes
• Place orders with suppliers based on inventory needs and production requirements
• Monitor and track the status of supplier shipments to ensure timely delivery

QUALIFICATIONS:

• Graduate of any business related course (e.g. Business Administration, Office Management, or equivalent)
• Atleast 2 years experience in the same position
• Computer literate (MS, Excel, Word, and email)
• Organized and detail oriented

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• On-site parking
• Pay raise

Work Location: In person