Administrative Assistant

We are looking for an experienced Administrative Assistant to provide administrative, coordination, reporting and document management support across Asset Management, Contracts Management and Budget & Financial Controls.

Key Responsibilities

• Maintain departmental records, trackers, dashboards and filing systems.
• Coordinate site visits, gate passes, schedules and follow-up actions.
• Support contract administration, including SOW documentation, PR follow-ups and contract trackers.
• Coordinate document approvals and maintain DocuSign workflows.
• Assist with monthly reporting, billing documentation and financial trackers.
• Maintain vendor and service provider documentation and compliance records.
• Prepare meeting minutes, reports, presentations and supporting documentation.
• Coordinate with internal teams, vendors, contractors and service providers.

Requirements

• Diploma or higher in Administration, Finance or a related field.
• Minimum 2 years of relevant administrative experience.
• Strong proficiency in MS Office, particularly Excel and PowerPoint.
• Experience with Microsoft Dynamics, MRI or similar ERP/CAFM systems would be an advantage.
• Strong communication, organisation and attention to detail.
• Ability to manage multiple priorities and work within tight deadlines.

Candidates with experience supporting Facilities Management, Asset Management, Property Management or Contracts functions will be preferred.