Administrative Assistant

You'll join a team of assistants who support bankers in an industry group. You'll get full training and ongoing support from your Team Supervisor throughout the engagement. This is a demanding, high-volume role. It suits someone who is proactive, independent and process-driven, with a customer service or administrative background.

Key Responsibilities

Calendar & Meeting Management

• Manage calendars for bankers at Associate level and above.
• Schedule meetings and conference calls across multiple time zones.
• Book rooms for internal and external meetings and video calls across multiple locations.

Travel & Logistics

• Arrange team travel, including visa applications and international flight and hotel bookings.
• Book cars.

Financial Administration

• Process expenses on time.
• Process invoices.

Communication & Team Support

• Handle a high volume of calls and emails, passing on information quickly and accurately.
• Help the team with day-to-day issues, needs and questions.
• Cover phones and holidays for colleagues.
• Take on ad hoc tasks without letting regular work slip.

Requirements:

Experience

• 0–1 year of experience
• Customer service or administrative background, ideally with a high-volume workload
• Experience working with a remote manager is a plus

Technical Skills

• Excellent Microsoft Word, Excel, and Outlook skills