Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers opportunities to develop your administrative skills while contributing to a thriving organization committed to excellence. The ideal candidate is proactive, tech-savvy, and passionate about delivering outstanding customer service.

Duties

• Manage front desk responsibilities, including handling all phone calls with professionalism and courtesy
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and other office software
• Maintain organized filing systems both digitally and physically, ensuring quick retrieval of documents
• Assist with bookkeeping activities using Jane App and Microsoft Excel to support financial recordkeeping
• Provide exceptional customer support by addressing inquiries promptly and professionally via phone or email
• Support clinic operations by managing appointment scheduling, patient records, and insurance documentation
• Proofread correspondence, reports, and forms for accuracy and clarity before distribution

Experience

• Prior office experience demonstrating strong organizational skills and multitasking ability
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with data entry, filing systems, and clerical tasks in a fast-paced environment
• Customer service background with excellent phone etiquette and communication skills
• Familiarity with multi-line phone systems and front desk procedures
• Knowledge of bookkeeping software is preferred but not required
• Medical or dental office experience is a plus, including familiarity patient records management
• Strong computer skills with the ability to adapt quickly to new software applications

Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your enthusiasm, organizational prowess, and dedication will help us deliver top-tier support while advancing your professional journey.

Pay: $40,000.00 per year

Work Location: Remote