Administrative Assistant

Who We Are

• Pitingaro & Doetsch Consulting Engineers, P.C. (P&D) is a growing local consulting engineering firm in the Hudson Valley, NY. We are seeking a part-time or full-time Administrative Assistant for our Middletown, NY office.

Qualifications

• Associate's degree and/or certificate from an accredited program
• 3-10 years' of administrative experience, preferably for executive leadership and/or at a professional services company
• Strong Microsoft Suite, Adobe Acrobat and G-Suite proficiency
• Some basic accounting/bookkeeping/financial management/budgeting experience a plus
• Efficiency, accuracy and responsibility
• Self-directed with a high degree of project ownership
• High degree of discretion and confidentiality
• Exceptionally organized and capable of multitasking and managing busy calendars with concurrent deadlines

Duties

• Maintain both personal and business information with confidentiality and discretion
• Assist firm principal in managing both personal and work obligations, including but not limited to scheduling internal and external meetings
• Prepare, format and edit professional correspondence
• Manage communications and answer phones
• Assist firm principal in organizing daily tasks and digital and physical files
• May assist front desk in ordering and maintaining general office supplies
• May assist in business management tasks on an as-needed basis
• May assist with special projects

Description

Play a vital role in organizing work flows and managing scheduling so that our firm can focus on broader business goals.

What You Should Know

• The position is fully in office, generally between the hours of 8-5 pm, 24 to 40 hours per week (depending on your availability), consisting of a set schedule with some opportunity for flex time.
• Salary commensurate with experience

We offer benefits:

• Health insurance (75% company paid)
• Paid holidays
• Paid time off (PTO)
• Discretionary bonuses
• Retirement plan (401k)

We are an equal opportunity employer, and we highly encourage resumes from all interested parties, including women, people of color, veterans and persons with disabilities. All qualified applicants will be afforded equal employment opportunities without discrimination on the basis of race, creed, color, national origin, sex, age, disability, marital status or any other protected class.

How To Apply

Send your resume and cover letter expressing your interest in the position in an email. Tell us why you think you’re a good fit for the role, and please share your availability any additional skills and talents you would bring to P&D.

Job Types: Full-time, Part-time

Pay: $22.00 - $28.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Ability to Commute:

• Middletown, NY 10941 (Required)

Ability to Relocate:

• Middletown, NY 10941: Relocate before starting work (Preferred)

Work Location: In person