Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for creating an efficient work environment. This paid position is perfect for someone eager to grow their office management expertise while providing exceptional support across various departments.

Essential Duties & Responsibilities: Duties and skills required for this position include, but are not limited to:

· Strong organizational skills that reflect the ability to perform and prioritize.

· Excellent attention to detail and the ability to handle multiple tasks seamlessly.

· Expert level written and verbal communication skills.

· Excellent telephone etiquette and a high level of recall skills.

· Proactive approaches to problem-solving and strong decision-making capability.

· Ability to handle confidential information with discretion and to be adaptable to various competing demands.

· Demonstrates ability to achieve high performance goals and meet deadlines in a fast-paced environment.

· Forward looking thinker, who actively seeks opportunities and proposes solutions.

· A reliable personal vehicle is required for errands or tasks that would take the Administrative Assistant out of the office.

· Able to adapt to last minute changes, scheduling travel, prioritizing, and managing multiple projects simultaneously and being able to follow through on issues in a timely manner.

· Position requires, but is not limited to:

• Filing paperwork
• Checking rent boxes and photocopying rent checks
• Answering phones, checking voicemails, and relaying messages to corresponding person
• Date stamping and distributing incoming mail
• Handling outgoing mail by taking to post office, if necessary
• Generating detailed work orders
• Ordering and maintaining office supplies
• Generating notes as tasks
• Following up on outstanding tasks
• Managing the Property Managers daily schedule & anticipating the needs of the Property Manager

· Proficient knowledge of Microsoft Office (Excel, Word & Publisher) as well as Adobe Acrobat (scanning & merging files) is preferred.

· Follow established company policies and those outlined in the Employee Handbook.

· Willing to help in other departments as needed.

Join us to be an integral part of a vibrant team dedicated to operational excellence! We value proactive individuals who thrive on organization, communication, and delivering top-tier support. This role offers an engaging environment where your skills will directly contribute to the smooth functioning of our office operations.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person