Administrative Assistant

About the role

Working closely with the Financial, Procurement & Sales Manager, General Manager and Construction Supervisor, you will be responsible for keeping the company's administration and project documentation organised, accurate and up to date. You will play an important role in coordinating information between the office, suppliers, subcontractors, clients and construction sites.

Key responsibilities

• Manage emails, correspondence and day-to-day office administration.
• Maintain company records and filing systems.
• Prepare documents, reports, letters and correspondence.
• Coordinate meetings, appointments and follow-ups.
• Take meeting minutes and maintain action registers.
• Maintain electronic project and company records.
• Set up and maintain project files.
• Maintain project registers and construction documentation.
• Track drawings, revisions and approvals.
• Maintain RFI, variation and project action registers.

About you

• Highly organised and detail-oriented.
• Reliable and able to take ownership of tasks.
• Confident communicating with managers, suppliers, subcontractors and clients.
• Comfortable working in a busy construction environment.
• Able to prioritise multiple tasks and meet deadlines.
• Proficient with Microsoft Office, particularly Outlook, Word and Excel.
• Comfortable learning construction and project-management systems.
• Professional and confident in written and verbal communication.
• Proactive – someone who sees what needs to be done and follows it through.
• Previous experience in construction administration, project administration, property development, building or a similar industry will be highly regarded.

About us

BILCO is a growing construction and development company specialising in residential construction and delivering quality projects from planning through to completion.

Benefits

• Full-time position with a growing construction company.
• Opportunity to work closely with senior management.
• Varied role with genuine responsibility.
• Supportive and professional working environment.
• Opportunity to develop your construction and project-management skills.
• Opportunity for career growth as the company expands.