Administrative Assistant

Job Overview

We are seeking a dynamic and detail-oriented Administrative Assistant to join our team and support daily office operations with enthusiasm and professionalism. In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks efficiently, and ensure the smooth functioning of our office environment. Your proactive approach and excellent organizational skills will help foster a productive workplace while providing exceptional customer service to internal teams and external clients alike. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, supportive setting.

Responsibilities

• Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette.
• Manage front desk duties including checking in visitors, handling mail, and maintaining a welcoming reception area.
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks when necessary.
• Organize and maintain filing systems—both digital and physical—to ensure easy retrieval of documents.
• Support bookkeeping activities such as invoicing, billing, and expense tracking with attention to detail.
• Assist with scheduling appointments, meetings, and calendar management for staff members.
• Provide clerical support including proofreading documents, preparing reports, and managing office supplies inventory.

Requirements

• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Experience with data entry, filing systems, and general clerical tasks in a professional setting.
• Excellent customer service skills combined with courteous phone etiquette.
• Familiarity with multi-line phone systems and front desk operations.
• Basic accounting or bookkeeping knowledge using QuickBooks or similar software is preferred.
• Strong typing skills along with the ability to proofread documents accurately.
• Previous medical or dental office experience is a plus but not required; however, familiarity with medical/dental office procedures is advantageous.
• Demonstrated computer skills including familiarity with office equipment such as printers, scanners, and fax machines.

Join us as an Administrative Assistant where your organizational talents will shine! Bring your positive attitude, proactive mindset, and dedication to excellence — together we’ll create an efficient environment that supports our team’s success every day!

Pay: $16.00-$20.00 per hour

Work Location: In person