Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team dedicated to excellence.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office.
• Coordinate calendar management, schedule appointments, and organize meetings for team members and clients.
• Handle clerical tasks such as word processing, proofreading documents, and preparing correspondence with high attention to detail.
• Support office management activities by overseeing supply inventory, organizing files, and ensuring the office environment is efficient and welcoming.
• Provide excellent customer service by assisting clients with inquiries, offering support via phone or email, and maintaining positive client communication.
• Utilize technical proficiency in computer skills and software applications to streamline administrative processes and improve overall productivity.

Requirements

• Proven administrative experience with strong organizational skills and the ability to multitask effectively.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with excellent typing and data entry skills.
• Experience with QuickBooks or similar accounting software is a plus.
• Strong communication skills, including phone communication and front desk customer service experience.
• Bilingual abilities are highly desirable to support diverse client needs.
• Knowledge of multi-line phone systems, office management practices, and clerical procedures.
• Demonstrated computer literacy with technical proficiency in productivity software and spreadsheets.
• Excellent time management skills with the ability to prioritize tasks efficiently.
• Personal assistant experience or previous office experience is beneficial but not required.

Join us in creating an organized, efficient workspace where your skills can shine! This role offers a fantastic opportunity for growth within a supportive environment that values proactive problem-solving, clear communication, and dedicated service.

Pay: $25.50 - $30.70 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person