Administrative Assistant

Administrative assistant | ALBATROS LUXURY REAL ESTATE

Barcelona | Part-time | Permanent employment | Fixed salary | Prime location

ALBATROS Luxury Real Estate is looking for a highly organized, professional and proactive Administrative Coordinator to join our team.

This is a central and essential role in ensuring the smooth and efficient functioning of the office. You will be a key point of contact for clients and support the team across daily administrative, commercial and office operations.

Key Responsibilities:

• Manage the day-to-day administration and organization of the office.
• Answer phone calls, emails and enquiries efficiently and professionally.
• Welcome and assist clients and visitors.Manage and update clients, leads and properties in Inmovilla (CRM).
• Organize property documentation and administrative files using OneDrive and Excel.
• Manage and organize supplier invoices and coordinate with the external accounting team.
• Ensure all pending administrative matters are properly followed up.

Requirements

• Minimum 1 year of experience in an administrative or secretary position.
• Excellent personal presentation and professional communication skills.
• Highly organized, proactive and detail-oriented.Strong client service and follow-up skills.
• Confident with Outlook, Excel, OneDrive, CRM systems and Canva.
• Fluent Spanish and English required. Catalan is a plus.
• Discreet, reliable and comfortable working in a luxury, client-focused environment.

What We Offer

• Permanent employment
• Part-time position
• Fixed salary
• Prime central location in Barcelona
• Opportunity to grow within a leading luxury real estate firm with a strong international presence
• Professional and international working environment

If you are organized, polished, proactive and client-oriented, and are looking to grow within a leading luxury real estate company, we would love to hear from you.

Sueldo: 14.800,00€-16.500,00€ al año

Beneficios:

• Ayuda al desarrollo profesional
• Ordenador de empresa
• Programa de formación

Ubicación del trabajo: Empleo presencial