Administrative Assistant

Overview:

Procession Systems is seeking a detail oriented and organized Administrative Assistant to support our recruiting and management teams. You will be responsible for coordinating candidate interviews, scheduling internal meetings, maintaining data records and providing general administrative support to ensure smooth day to day office operations.

About Us:

Procession Systems is a growing staffing firm that provides uniquely effective human capital, staff augmentation, and recruiting solutions to our clients. Founded in 2016, our mission is to revolutionize the recruiting industry by dramatically increasing candidate flow and hires for our clients while driving down cost. We work primarily within the Federal IT market, support over 25 GovCon partners and oversee positions with high clearance levels. We operate as a “one stop shop” for candidates, connecting them with multiple opportunities through one, single recruiter. We have a collaborative, feedback driven culture where you can make an immediate impact and help shape the future of Procession Systems from day one.

Responsibilities:

• Coordinate and schedule candidate interviews with hiring managers and clients
• Work closely with senior leadership and clients to arrange meetings and manage calendars
• Collaborate with analysts to gather data and maintain spreadsheets and reports
• Enter, update and verify information in company databases and tracking systems
• Assist with general office administration, including organization, document management and correspondence

Qualifications:

• 2-3 + years of experience in office administration, administrative support or a related field
• At least 1+ years of calendar management supporting multiple clients, executives, or managers
• Experience setting up video conference and Meets/Teams technology for meeting user
• Professional demeanor and strong customer service experience
• Ability to work independently and maintain attention to detail in a high volume environment
• At least 2 years of experience in Microsoft Office Suite and Google Workspace
• Excellent verbal and written communication abilities
• Strong organizational skills
• Experience planning ahead and managing time effectively
• Ability to lift, carry and move items, equipment or boxes up to 25lbs

Compensation:

• Competitive base salary (commensurate with experience)
• Full benefits package, including medical (Anthem) and vision (Delta) fully paid by employer for self and family, dental (Delta), 401k (Paychex Flex), generous PTO package, and more