Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and clients alike. The ideal candidate will be energetic, detail-oriented, and possess a proactive attitude to manage multiple tasks efficiently. Your expertise in office management, strong computer literacy, and excellent communication skills will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills within a collaborative and fast-paced setting.

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
• Maintain organized office records, files, and correspondence to ensure easy retrieval and confidentiality
• Assist with bookkeeping tasks using QuickBooks for invoicing, expense tracking, and financial record keeping
• Support office management activities by coordinating schedules, appointments, and meetings for staff members
• Provide exceptional customer service by addressing client inquiries via phone or email promptly and effectively
• Proofread documents for accuracy, clarity, and proper formatting while maintaining high standards of professionalism

Experience

• Proven clerical experience or office experience demonstrating strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Experience with QuickBooks or similar accounting software is highly desirable
• Excellent phone communication skills with knowledge of phone etiquette and multi-line phone systems
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Demonstrated ability to handle data entry accurately while managing multiple priorities in a fast-paced environment
• Personal assistant or administrative support experience is advantageous but not required; a strong willingness to learn is essential

Join us to be an integral part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on providing top-tier support while fostering positive client interactions. This role offers the chance to grow your administrative expertise in a supportive environment dedicated to excellence.

Pay: $23.00 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Retirement plan

Work Location: In person