Administrative Assistant

About us

OPTIMUM INFOSOLUTIONS (M) SDN BHD is a forward-thinking organisation committed to delivering innovative solutions and exceptional service to our clients. We pride ourselves on maintaining a professional, collaborative work environment where talented individuals can thrive and make meaningful contributions to our success. Our team is dedicated to excellence, efficiency, and continuous improvement in all that we do.

About the role

We are seeking a detail-oriented and organised Administrative Assistant to join our team in Kuala Lumpur on a contract basis. This is a critical support role that will ensure the smooth operation of our administrative functions. As an Administrative Assistant, you will be the backbone of our office operations, providing essential support to various departments and senior management. This position is vital to maintaining our high standards of efficiency and professionalism across the organisation.

What you'll be doing

• Managing schedules, calendars and meeting arrangements for senior staff members
• Organising and maintaining filing systems, both physical and digital, ensuring accurate records management
• Preparing and formatting correspondence, reports, and other documents
• Coordinating office supplies and equipment procurement whilst maintaining budget awareness
• Providing general administrative support including data entry, filing and record keeping
• Answering and directing telephone enquiries professionally and courteously
• Greeting visitors and managing reception duties as required
• Assisting with travel arrangements and expense reporting
• Supporting the coordination of meetings, events and special projects
• Liaising with internal departments and external stakeholders to facilitate smooth operations

What we're looking for

• Proven experience as an Administrative Assistant or in a similar administrative support role, ideally within a professional business environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication abilities in English; proficiency in Malay is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy
• Meticulous attention to detail and accuracy in all administrative tasks
• Professional demeanour and ability to maintain confidentiality regarding sensitive information
• Strong interpersonal skills with the ability to work collaboratively with colleagues at all levels
• Flexibility and adaptability in a fast-paced office environment
• Knowledge of office management systems and procedures
• Ability to work independently and take initiative when required

What we offer

We are committed to creating a supportive and rewarding work environment for our team members. We offer a competitive contract position with the opportunity to gain valuable experience in a professional organisation. You will benefit from working with a collaborative team, access to ongoing professional development opportunities, and a workplace culture that values your contributions. We also provide a structured contract arrangement with clear expectations and deliverables, allowing you to plan and develop your career with us.

Apply now

If you are a proactive and organised professional looking to join a dynamic team, we would love to hear from you. Please submit your application including your CV and a cover letter outlining your relevant experience and why you are interested in this Administrative Assistant position with OPTIMUM INFOSOLUTIONS (M) SDN BHD.