Administrative Assistant

Job Summary : Administrative Assistant (Chinese Speaking)

This role provides administrative and operational support for expatriate employees and the company’s daily operations, with a primary focus on visa and work permit coordination, administrative procurement, payment documentation, expense management, and general administration.

Key Responsibilities

1. Visa & Work Permit Management

• Coordinate visa and work permit applications, renewals, extensions, cancellations, and related documentation
• Handle 90-Day Report submissions
• Coordinate with government authorities and external agencies
• Monitor expiry dates and ensure timely renewals
• Ensure compliance with applicable Thai laws and regulations

2. General Administration, Procurement & Payment Management

• Manage daily administrative procurement, including office supplies, equipment, welfare items, and other company needs
• Coordinate with suppliers, collect quotations, place orders, and follow up on deliveries
• Prepare and process payment requests and reimbursements through the company’s internal system
• Verify invoices, receipts, payment documents, and other supporting documents
• Submit payment slips and supporting documents to relevant parties and maintain proper records
• Handle Thai payment and tax-related documentation, including withholding tax certificates
• Coordinate with Finance and relevant departments on payments, reimbursements, expense reconciliation, and other administrative expenses
• Maintain accurate procurement, payment, expense, and vendor records
• Provide general administrative support and assist with company activities and other tasks as assigned

About You

• Thai speaker with Upper-Intermediate level Chinese language proficiency (able to listen, speak, read, and write Chinese fluently)
• Experience in visa and work permit coordination and submission
• Experience in administrative procurement, payment processing, and expense management
• A degree in Accounting, Finance, or a related field will be an advantage
• Familiarity with Thai payment and tax-related documentation
• Strong organizational, coordination, and documentation skills
• Detail-oriented and able to manage multiple tasks effectively
• Good communication and problem-solving skills