Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional support to staff and clients, and maintaining an efficient work environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. If you thrive in a fast-paced setting and are passionate about delivering top-notch administrative support, this opportunity is perfect for you! This paid position offers a chance to grow your career while contributing to a vibrant organizational culture.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Word processing tools
• Coordinate calendar management and schedule appointments for team members, ensuring efficient time management
• Assist with office management duties, including supply inventory, filing, and document organization
• Provide customer support by responding promptly to inquiries via phone or email, maintaining excellent phone etiquette and client communication standards
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping
• Proofread documents for accuracy and clarity, ensuring high-quality communication across all materials

Requirements

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
• Technical proficiency with computer literacy including typing speed, proofreading, and general computer skills
• Experience handling multi-line phone systems and providing excellent customer service through phone communication
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Personal assistant experience or previous front desk responsibilities preferred
• Knowledge of QuickBooks accounting software is a plus but not required; training will be provided for the right candidate

Join us as an Administrative Assistant and become an essential part of our energetic team! Your dedication will help streamline our operations while delivering exceptional support that keeps our organization running smoothly. We value proactive individuals who are eager to contribute their skills in a collaborative environment.

Pay: $24.49 - $29.49 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person