Administrative Assistant

Our client, a law firm in the San Francisco Bay Area, is hiring a Legal Recruiting Assistant on a contract basis to provide administrative support to its attorney recruiting team across summer associate and lateral hiring.

Responsibilities

• Schedule interviews for summer associate and lateral attorney candidates, prepare evaluation forms, and compile completed evaluations for review
• Keep applicant records current in Workday, LawCruit, Smartsheet and other recruiting systems
• Manage the recruiting department's inbox, answering inquiries and routing emails to the right people
• Help prepare for on-campus interviewing (OCI), including registration, organizing resumes and reaching out to interviewers
• Support the annual Summer Program, from orientation and events to tracking evaluations and helping run midpoint and end-of-summer reviews
• Prepare offer correspondence and process new hires
• Track candidate expenses and process reimbursements, invoices and check requests
• Handle travel arrangements and book meeting rooms and food for recruiting events and receptions

Requirements

• Bachelor's degree
• At least one year of administrative experience; experience at a law firm or other professional services organization is a plus
• Understanding of attorney recruiting processes
• Proficiency in Microsoft Office and recruiting databases; Workday and LawCruit experience preferred
• Strong organizational skills and attention to detail, with the ability to manage competing priorities on deadline
• Comfortable entering information into databases
• Communicates and works effectively with others