Administrative Assistant

We are seeking a highly organized, detail-oriented Administrative Assistant to support our Graphics and Marketing teams. This role will help manage daily requests, project tracking, printing and shipping, vendor coordination, and provide general administrative and marketing support. The ideal candidate is a strong communicator who can multitask, prioritize deadlines, and work accurately in a fast-paced environment.

This position will begin as part-time, with the potential to transition into a full-time role based on business needs.

Responsibilities

· Answer incoming calls and direct callers to the appropriate department or team member

· Monitor the Graphics email inbox and respond to dealer requests, questions, and follow-ups

· Communicate with dealers, account reps, vendors, and internal departments to gather necessary information and provide updates

· Assist team members with Monday.com updates, project tracking, and general support

· Help prioritize incoming requests and ensure time-sensitive projects are handled appropriately

· Print, assembling, package, and ship in-house marketing materials

· Coordinate with print vendors and shipping carriers for orders, production, and delivery

· Request and review vendor quotes and assist with placing print orders

· Review vendor invoices for accuracy and assist in resolving discrepancies

· Assist with basic accounting and payment-history inquiries as needed

· Maintain strong attention to detail, organization and accuracy when reviewing orders, emails, shipping information, and other materials

Skills & Qualifications

· Excellent organization and attention to detail

· Strong written and verbal communication skills

· Ability to multitask and prioritize competing deadlines

· Strong computer skills and ability to learn new software and systems

· Comfortable learning and working in Monday.com and other online platforms

· Proactive problem-solving and follow-through

· Ability to communicate clearly and professionally with dealers, vendors, and internal teams

· Previous experience in administration, customer service, marketing, graphics, printing, or office roles is a plus

Pay: $19.00 - $23.00 per hour

Work Location: In person