Administrative Assistant

The Administrative Assistant serves as the primary administrative support to the School Director and acts as a trusted right hand in daily operations. This role is essential to the smooth functioning of a private health career school, requiring exceptional organization, professionalism, discretion, and the ability to manage multiple priorities.

Key Responsibilities:

Administrative & Operational Support

• Provide high-level administrative assistance to the School Director, including calendar management, scheduling, and meeting coordination
• Prepare, organize, and maintain confidential documents, reports, files, and records
• Draft and manage professional correspondence, emails, memos, and internal communications
• Track tasks, deadlines, and follow-ups to ensure projects and directives are completed on time

Academic & School Operations Support

• Assist with coordination of academic schedules, classrooms, instructors, and school events
• Support compliance-related documentation for accrediting agencies, Department of Education, and Department of Labor when needed
• Help organize student records, enrollment documents, attendance records, and administrative files
• Coordinate internal meetings, orientations, graduations, and special events

Executive Support

• Assist with special projects assigned by the Director
• Prepare reports, summaries, and presentations as requested
• Handle sensitive and confidential information with the highest level of discretion
• Anticipate administrative needs and proactively solve issues before they escalate

Office Management

• Maintain organized office systems (digital and physical)
• Assist with ordering office supplies and managing administrative resources
• Support front desk and reception functions as needed
• Ensure professional standards are maintained throughout the administrative office

Qualifications

• Previous experience as an administrative assistant, executive assistant, or office manager (education or healthcare setting preferred)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Ability to multitask, prioritize, and work in a fast-paced environment
• Proficiency in Microsoft Office, Microsoft Excel, Google Workspace, and basic office technology

Preferred Skills

• Experience working in a vocational school, medical training institute, or higher education environment
• Familiarity with student records, compliance documentation, or educational administration
• Bilingual (English/Spanish) a plus
• Strong problem-solving and critical-thinking abilities

Work Environment

• Office-based role within a private health career school
• Frequent interaction with students, staff, instructors, and leadership

Why Join Us

• Play a key role in supporting leadership and shaping daily school operations
• Work in a mission-driven environment focused on career growth and student success
• Opportunity to grow professionally within an expanding educational organization

Job Type: Full-time

Pay: $24.00 per hour

Benefits:

• Paid time off

Work Location: In person